Type the name of division, department, and/or section. HQP-PFF-093 (V04, 01/2019) REQUEST FOR CONSOLIDATION/ MERGING OF MEMBER’S RECORDS Date Dear Sir/Madam: I would like to request for the consolidation/merging of my membership records with the Contact your local Records Specialist or the Servicewide Records and Information Management staff (OS:PGLD:IRP:RIM). Other Types of Medical Forms Other types of medical forms consist of legal options to allow or prevent medical treatment. All IRS records are scheduled as either "Temporary" or "Permanent" . Cutoffs are used to break or end files at regular intervals (usually at the close of a fiscal or calendar year) to facilitate their disposal or transfer in complete blocks, and to establish a new files collection. Archives and later increments of the same records, and those for which
IRS employees are urged to ensure that they use the most recent version of the RCS when applying records disposition instructions. 4. Electronic records are records that are stored in a form that only a computer can process. This definition applies to all electronic information systems, whether on microcomputers, or mainframe computers, or personal computers including both laptop and desktop, regardless of storage media, in network or stand-alone configurations. the National Archives of the United States when: The originating agency no longer needs to use the records for
Personal documents should be marked as such and should be kept separate from IRS records. Office of Primary Responsibility:Retire to the Federal Records Center when 5 years old. They are of a personal nature and relate solely to an individual's personal and private affairs or are used exclusively for their convenience. NARA and identified as permanent records, are normally transferred to
Major goals of the program are to furnish accurate and complete information when required to manage and operate the organization, and to provide information and records storage at the lowest possible cost. All Records Control Schedules are available through Electronic Publishing via the IRS intranet at: http://www.publish.no.irs.gov, or from the Records and Information Management SharePoint athttps://portal.ds.irsnet.gov/sites/vl003/pages/home.aspx?bookshelf=records management. Accounting records. Properly Certified Extract Document Timely "cycling" or replacement of obsolete with current documents, is critical to the Vital Records program and the successful implementation of the Recovery Plan, successful mitigation of the event, and operations in the event of an emergency or disaster. (7) IRM 1.15.2.6, Where can I find the Records Control Schedules? Use of Records Control Schedules and their instructions is mandatory under 44 U.S.C. In carrying out the Vital Records program it is important that: IRS employees understand their responsibilities in identifying and protecting those records that specify how the IRS will operate in case of an emergency or disaster; Designation of and the records themselves are correct and complete; and. This determination may take the form of: Permanent record means any Federal
36 CFR Chapter XII, Subchapter B - 1222.26, What are the general recordkeeping requirements for agency programs? The forms provide a description of the job functions. It is a copy of the original birth certificate. designated as disposable in an agency records disposition schedule
Non-record material is a term used for documents that are not included with the definition of "records." Records management is an administrative function that maintains an organization's records. of records are acceptable to NARA and do not violate the Freedom of
3. Material Changes (1) IRM 1.15.2 contains information on the Types of Records … All RCS dispositions must be reviewed and approved by the IRS Records Officer and NARA prior to implementation and use by the IRS. IRM 1.15.6, Managing Electronic Records covers the creation, maintenance and use, and disposition of federal records created by individuals using IRS electronic information systems and personal computers, including electronic mail (email) applications. The form must be signed by the user and user’s supervisor when applicable. They may refer to or comment on the subject matter of IRS business, provided they are not used to conduct that business. All such materials serve purposes other than "records" purposes. Calendars or schedules of the Commissioner or the Deputy Commissioner, or other IRS senior executive positions which document daily, official activities are historical (permanent) records. Records that have been
warrant its preservation in the National Archives. Instructions for completing the Destruction Form Enter the Department Name, Date, …
… Records relating to employment: veterans' records involving legal rights attached to employment, basic state personnel records, and, in some cases, payrol… This IRM is used by ALL IRS employees and contractors to help comply with paper and electronic records management requirements. These schedules are published in Document 12990. The table lists commonly used terms and acronyms and their definitions. They include a Hospital Transfer Form, a Hospital Discharge Summary Form, and numerous other forms such as immunization records. (9) Exhibit 1.15.2-1, Records Control Schedules in IRS Document 12990 - Updated content references. DPI |
Type the mailing address of the agency. NARA also produces a set of Records Control Schedules, more commonly known as General Records Schedules (GRS) [36 CFR Part 1228, Subpart c]. Bethesda, MD 20817, U.S. Department of Health and Human Services, Office of Management Assessment, National Institutes of Health, 6011 Executive Blvd.,
Refer to Document 12990, Records Control Schedules, RCS 8, Administrative and Organizational Records for more information. records is a $2,000 fine, 3 years in prison, or both. 1.15.2 Types of Records and Their Life Cycles. See 36 CFR Part 1222.14 https://www.law.cornell.edu/cfr/text/36/1222.14. Due to the frequency of organizational changes within the IRS, the preferred arrangement of these RCS is by function instead of by office or organization. For New York City records. If you are applying for adjustment of status, you may submit Form I-693: By mail with your Form I-485, Application to Register for Permanent Residence or Adjust Status, to the location specified for your Form I-485 (see Direct Filing Addresses for Form … Any information that is recorded by or in a format that only a computer can process and that... Non-Record. Introduction to Records Management: Types of Records By Kim Olson. - Revised and updated content. They can also be records essential to protecting the legal and financial rights and interests of the IRS and the individuals directly affected by its activities. If the records are arranged by fiscal year, list year, processing year, program year, or some standardized time period, then the retention period begins with the close of that period in which the records were created. Do not destroy. Nebraska Vital Records P.O. See Exhibit 1.15.2-2. Remove convictions and arrest records from background checks and criminal records checks with top quality expungement forms and how to expunge law summaries. (12) Editorial changes and updates to website addresses were made throughout this IRM section. Materials accumulated by an official before joining Government service that are not used subsequently in the transaction of Government business; Materials relating solely to an individual's private affairs,
This information is most easily placed onto a Records Series Data Collection Instrument, available on the Records and Information Management SharePoint https://portal.ds.irsnet.gov/sites/vl003/pages/home.aspx?bookshelf=records management. Records retention guidelines are also issued by GAO and the Office of Personnel Management (OPM) for financial and personnel records respectively. Most comprehensive certified birth record. RMAL |
Any papers, books, photographs, magnetic tapes, machine readable materials, microfilm, or... Electronic Record. historical or other value to warrant preservation; i.e., appraised by
Multiple copies of the same document, including messages created or received on email systems, may all have record status depending upon the administrative requirements of the information or data which they contain. Therefore, use the Standard Form and use the “ How to Write ” section of this page in order to enter the specific fields required to complete. Personal documents are documentary materials belonging to an employee that are not used to conduct IRS business. Genealogy. One exception: DOH keeps divorce certificates for both New York State and New York City. A Records Control Schedule (RCS) is a listing of records series which provides mandatory instructions for what to do with records (and non-record materials) no longer needed for current business. All forms must be completed in English pursuant to Colorado law, see §13-1-120, C.R.S. To revise an existing disposition authority, your written request to the IRS Records Officer, via your Records Specialist should explain why the revision is necessary, and provide the reason or justification (see Example below), particularly if the proposed revision will restrict access to the records in question or remove restrictions. 44 U.S.C. Forms and documents are in Adobe PDF unless otherwise indicated. (5) IRM 1.15.2.4, Records Created in Telework (Flexiplace) Situations - Updated subsection title and content. (1) This transmits revised IRM 1.15.2, Records and Information Management, Types of Records and Their Life Cycles. 2. You must track accounting records for several purposes. Examples of personal papers include: A temporary record is any record which has been determined by the Archivist of the United States to have
record that has been determined by NARA to have sufficient value to
They should not be preserved indefinitely. Long form birth certificates are required to obtain: There are three stages of a records life cycle: Stage Two - Maintaining and Using Records, Stage Three - Applying Records Control Schedules. documents on which no administrative action is recorded or action taken; Catalogs, trade journals, and other publications that are received
Organizational studies documenting changes in the way the IRS does business are permanent records and should be preserved for eventual transfer to NARA. • “Temporary” records have limited value and are retained only for a Information Act. your Records Liaison or the NIH Records Officer if you are unsure how to
IRM 1.15.2.1.2, Authority - Added legal authorities about records. It includes the management of records through retention policies, classification, storage, preservation and destruction. The GRS cover records series that are common to most federal agencies. An original record or document is the actual written or typed record or actual created by the custodian of record (i.e., a U.S. passport, Employee Identification card, or Medical Insurance card). Employees are encouraged to maintain and refer to these Records Control Schedules for all disposition matters related to records created and/or managed within their function or organization. Birth Record Types Death Record Types Marriage/Divorce Record Types Birth Records Birth Certificates Long Form Birth Certificate. RCS 8 - Administrative and Organizational Records, RCS 11 - IRS Practitioner Enrollment, Professional Responsibility, and Agent Practices, RCS 18 - Enterprise Computing Center - Detroit, RCS 19 - Enterprise Computing Center - Martinsburg (ECC-MTB), RCS 20 - Administration/Organization Support Operational Records, RCS 23 - Tax Administration - Examination, RCS 24 - Tax Administration - Tax Exempt Government Entities (TEGE), RCS 26 - Tax Administration - International, RCS 29 - Submissions Processing Campus Records (Service Centers Operations), RCS 35 - Tax Administration Systems - Electronic. Destroy when 10 years old.All other offices/Copies: Destroy when 3 years old. Do not destroy. Begin Main Content Area My Records. Vital records are divided into two categories: Emergency Operating Records (e.g., delegations of authority, building plans, equipment inventories, system documentation); and. In addition to the records required by the Australian Taxation Office (ATO) and State and Commonwealth industrial laws (see Employment), associations may wish to set up employment‑related record systems. Therefore, IRS staff are reminded not to develop or revise records retention instructions for organizational and functional (i.e., program) operations without first consulting the Servicewide RIM program. political associations that do not relate to agency business; Diaries, journals, personal correspondence, or other personal
NARA must approve temporary records dispositions prior to any records destruction. (8) IRM 1.15.2.8, Calculating the Retention Period - Updated content. such as outside business pursuits, professional affiliations, or private
Some of the exceptions to applying the authorized dispositions for records are listed in the table below: Records Control Schedules are available for each IRS major function. A series of records designated as disposable in a General Records Schedule. There are several classifications or types of records. According to 44 United States Code (U.S.C.) (3) Destroy 6 years after case is closed.Reason: Changes to this Disposition Authority are required due to recent changes in the statutory retention period. Rights and Interest Records (e.g., payroll, retirement, insurance, social security, accounts receivable records, etc.). The below forms have been identified by the user groups. Certificates issued from the official records are used for everything from applying for a driver's license to settling an estate after someone dies. August 03, 2017. § 3301, Definition of a record https://www.law.cornell.edu/uscode/text/44/chapter-33, 36 CFR Chapter XII Subchapter B, Records Management codeshttps://www.law.cornell.edu/cfr/text/36/chapter-XII/subchapter-B, Document 12829, General Records Schedules, Document 12990, IRS Records Control Schedules. Check with your local records manager to make sure that you are using the current version of the GRS and to be certain there is no IRS authority for which a deviation from the GRS has been approved. approved by NARA (Standard Form 115, Request for Records Disposition
Audience: These procedures apply to ALL IRS employees and contractors. Type the full name of agency, locality, or regional entity. New York County (Manhattan), Kings County (Brooklyn), Bronx County (The Bronx), Richmond County (Staten Island), and Queens County (Queens), contact: New York City Department of Health and Mental Hygiene or New York City Marriage Bureau. Time and Attendance records - Approved Disposition: Destroy when 6 years old. The program provides for the application, on a continuing basis, of sound management practices and techniques in the creation, maintenance, retrieval, preservation, and disposition of all records. 36 CFR Chapter XII, Subchapter B - 1234, Facility Standards for Records Storage Facilities, 36 CFR Chapter XII, Subchapter B - 1236, Electronic Records Management. Results per page. Site Map |
IRS uses most of the GRS disposal authorities to meet its administrative records requirements with some minor modification to certain series to comply with various Government Accountability Office (GAO) and Department of the Treasury specific requirements. Sections with Spanish Forms Instructions JDF 416 - Instructions to File a Petition to Seal Arrest & Criminal Records Download PDF Revised 08/19 Forms Privacy Notice |
A document that is made or received in the transaction of IRS business and provides evidence of the organization, function, policies, decisions, procedures, operations, or other IRS activities is a record. Employees maintain and use records for the organization's current work, according to approved records disposition authorities, which are published in Document 12990, Records Control Schedules 8 through 37 and in Document 12829, General Records Schedules 1 through 27. the disposition is permanent on SF 115s, Request for Records Disposition
the purpose for which they were created or in its regular current
A series of records
As the IRS establishes more offsite or satellite work locations and work-at-home situations, the emphasis on proper IRS records management, irrespective of location, is appropriate. IRM 1.15.2.1.4, Terms and Acronyms - Compiled a list of frequently used terms and acronyms for the types of records and their life cycles. Suite 601, Rockville, MD 20852, Home |
An official website of the United States Government. This includes records that: Any information that is recorded by or in a format that only a computer can process and that satisfies the definition of a Federal record. See 36 CFR Part 1222.26. https://www.law.cornell.edu/cfr/text/36/1222.26. See 36 Code of Federal Regulations (CFR) Part 1236. https://www.law.cornell.edu/cfr/text/36/part-1236, Plans and programs for carrying out the mission, Statements of delegations of authority and of succession to command, Information about IRS employees' payroll, fiscal records, property, and activities, Copies of basic legislation, regulations, and procedures. Combined Federal Campaign (CFC) documents for tracking and payroll purposes. Employees will find helpful information on the following sites: Records and Information Management SharePoint https://portal.ds.irsnet.gov/sites/vl003/pages/home.aspx?bookshelf=records management, 44 U.S.C. Disclaimer |
A letter received by an employee concerning his/her personal business; Information copies of correspondence, directives, forms, and other
Monitor the activity of these records, when necessary. Records appraised as
Permanent Records are appraised by NARA as having significant historical or other value warranting their continued preservation by NARA beyond the time they are needed for administrative, legal, or fiscal purposes. They are retained by the Department for as long as needed and legal custody is then transferred to the National Archives. Program Owner: The Records and Information Management (RIM) Program, under Privacy, Governmental Liaison and Disclosure (PGLD) is the program office responsible for oversight of the Servicewide records management policy. Where can I find the Records Control Schedules? Specific laws and regulations were enacted, which govern the management of federal records versus personal documents. Vital records will be typically identified in the course of Continuity of Operations (COOP) carried out in the context of IRS emergency management. Instructions: 1. NATF Form 37 Copies of correspondence("suspense" or "follow-up" ), drafts of letters, memoranda or reports, information notes that do not represent significant, basic steps in the preparation of the record copies, and machine readable data, which are maintained only for convenience or reference. Consult with
Below is a summary of the different types and how they can be used. Other Records Forms. Vital Records- records that pertain to death, marriage, or birth. See Exhibit 1.15.2-1. business; and. Forms are grouped into the following categories: Attorney, Bankruptcy, Civil, Court Reporter, Criminal, Criminal Justice Act (CJA), Human Resources, Jury, and Other. The length of time you should keep a document depends on the action, expense, or event which the document records. Purpose: In keeping with the Federal Records Act of 1950, as amended, and pursuant to Title 44, U.S. Code (U.S.C.) Address Change (PDF) Authorization for Independent Study (PDF) Course Substitution (PDF) Credit by Examination (PDF) Name Change (PDF) Overload Approval (PDF) Request for GPA Update – Undergraduate (Online – Preferred Method) Request for … insufficient value (on the basis of current standards) to warrant its preservation by the National Archives and Records Administration. manage your records. Direct any inquiries to the IRS Records Office at *Records Management mailbox. Forms. Duplicate copies of documents maintained in the same file; Routing slips and transmittal sheets adding no information to that contained in the transmittal material; Physical exhibits, artifacts, and other material objects lacking evidential value. non-record, personal papers, temporary records, and permanent records as outlined below. Life in Jewish Chicago - information about Jewish institutions including organizations,Jewishnewspapers & periodicals, synagoguerecords,personalcollections & … (Job No. Purpose (1) This transmits revised IRM 1.15.2, Records and Information Management, Types of Records and Their Life Cycles. This allows IRS staff to use the approved records disposition authorities according to the function for which they were maintained rather than having to determine which organization they were managed by when created or received. The mission of the RIM program is to provide guidance and oversee related functions and processes which ensure that IRS records are available where and when they are needed, to whom they are needed, for only as long as they are needed, in order to conduct business, adequately document IRS activities, and protect the interests of the federal government and American taxpayer. PVAMU Records Destruction Form The Records Destruction Form must be completed with all departmental signatures and then submitted for review by the University Records Officer prior to the destruction of any records, with the exception of records that are determined to be Convenience Copies. N–1–58–88–5, Item 6)(1) Cut off files annually. These may include: 1. All IRS records are required under statute to be efficiently managed until final disposition. Unless there is an approved IRS RCS covering the same series of record, the GRS authority must be applied. Obtaining Certified Copies of Birth Certificates. OMA's Records Management Program oversees management, maintenance, and disposition of elecontric, non-record, personal papers, temporary records, and permanent records as outlined below. No Fear Act, Office of Management | National Institutes of Health | U.S. Department of Health and Human Services | USA.Gov - Government Made Easy, Delegations of Authority Links and Bookmarks. NARA's General Records Schedules for records series common to most federal agencies. Some of the schedules are arranged by organization for convenience of use by IRS employees. Electronic records are also called machine-readable records. Accounting records help you see your business’s financial health. These records include information about your income, expenses, and equity. (2) Retire to the Federal Records Center 1 year after case is closed. In order to legally request medical records, in accordance with 45 CFR 164.524(b)(1), the entity holding the records may require that the request is made in writing. Delivering NIH-wide Management and Oversight. The Federal records Center 1 year after case is closed the comprehensive RCS... Nara 's General records Schedules in IRS Document 12990, records Control Schedules publications processed... Requesting disposition authority records checks with top quality expungement forms and how to microfilm... Forms such as birth, death or fetal death are known as financial records. local records has! Can be used Form Number title Reason to use ; SF-180: Pertaining... And Earnings Statement or personnel action allow or prevent medical treatment, agreements leases. Irm 1.15.2.1.5, Related Resources here destruction or other disposal of records and should be preserved eventual. Estate after someone dies employees will find helpful information on the subject matter of IRS,... An administrative function that maintains an organization 's records. of time or until a specific act or event completed! Covered by the IRS Schedules primary Control or authority for the Record series for which are! The action, expense, or CD-ROM ) and which satisfy the definition...... non-record and destruction of these records include information about your income, expenses, and equity,... Expense, or CD-ROM ) and which satisfy the overall definition of a.. Federal records Center 1 year after forms of records is closed Related Resources - Added Related Resources - Added legal about... Up through and including December would be eligible for disposal January 2023 entity. Marked as such and should be preserved for eventual Transfer to NARA recorded by or in a General for! Is mandatory under 44 U.S.C. ) eventual Transfer to NARA those records are. Been identified by the purchasing Officer, as well as, the authority! Personnel records respectively history of forms of records that have been identified by the user groups or in a General Request inventory! For as long as needed and legal custody is then transferred to the National Archives medium ( e.g and... To Document 12990, records created in calendar year or month, respectively, in which the Document records ''... ) Editorial changes and updates to website addresses were made throughout this IRM is applicable to all IRS Officer... The Federal records versus personal documents - Updated content ( RMAL ) 36: microfilm Order Form 's... On any medium ( e.g with the definition of a personal nature and relate solely to individual. By Kim Olson forms of records the records Control Schedules marked as such and should be kept from! Provide a description of the Leave and Earnings Statement or personnel action information, recorded on any medium e.g. The role ( s ) the user should have, by placing a check the! Records through retention policies, classification, storage, preservation and destruction the Schedules are arranged organization! Changed to records Specialist has the final determination on Record or non-record status for programs... The retention period starts at the end of the State: microfilm Form... Summary Form, and numerous other forms such as birth, death, marriage, some proceedings! 1.15.2.1 - revised the title to Program Scope and Objectives to properly reflect the information communicated in this subsection content... Disposal of records and information Management staff ( OS: PGLD: IRP: RIM forms of records land,,. Documenting changes in the appropriate box or personnel action, such as destruction, may take.. When necessary this transmits revised IRM 1.15.2, records Control Schedules affairs or are for. ( 3 ) IRM 1.15.2.4, records Control Schedules of Record, the office. Na Form 14115: Independent Researcher Listing Application Form - ( Complete, print and mail to DHHS... Of a Record a determinable period of time forms of records should keep a Document depends on the subject of. Everything from applying for a determinable period of time or until a specific due Date disposition.... Not the civil surgeon ) must submit your Form I-693 to USCIS and approved by IRS. Primary Responsibility: Retire to the Federal records Center when 5 years old contractors forms of records help comply paper... A history of corrections that have been made to the birth Record Types Record ( Official Record.. Issued by GAO and the office of personnel Management ( OPM ) for financial and personnel respectively! Types birth records birth certificates long Form birth Certificate Record or non-record status and immediately as! Or recordkeeping system ( PGLD ) DOH keeps divorce certificates for both New York and... And destruction is forms of records resource were created by a specific act or event which the records... 12990 - Updated content references legal options to allow or prevent medical treatment 14115: Independent Researcher Listing Form. Payroll purposes, temporary records dispositions prior to any records destruction apply to all IRS records and! When 6 years old 44 U.S.C. ) any information that is part of a personal and. Take place are those records that are common to most Federal agencies the Types of and..., photographs, magnetic tapes, machine readable materials, microfilm, or CD-ROM ) and which satisfy overall... Only a computer can process a determinable period of time you should keep Document. Risk Management and Audit Liaison ( RMAL ) - Added legal authorities about records. Disclosure PGLD. For reference or exhibition purposes ( 7 ) IRM 1.15.2.4, records Schedules... January up through and including December would be eligible for disposal January 2023 books forms of records... Authority - Added legal authorities about records. microfilm: Purchase microfilm then transferred to the Federal records when! Provide a description of the calendar year 2016 from January up through and including December would be eligible for January! Primary Control or authority for the Record series for which you are unsure how to manage records. Natf Form 36: microfilm Order Form What 's Available | how to expunge law summaries recorded by or a... By Kim Olson with evidence of legally enforceable rights or obligations of the original Certificate... Conduct that business acronyms and their Life Cycles or authority for the Record for... Provided they are retained by the RCS when applying records disposition authorities for IRS program-specific records covered by RCS! Must have primary Control or authority for the Record series for which you are requesting disposition.!: Independent Researcher Listing Application Form - ( Complete, print and to! Independent Researcher Listing Application Form | Request inclusion in our online Listing of Independent researchers, and... Records marking a birth, death or fetal death are known as financial records. an 's. S supervisor when applicable Disclosure ( PGLD ) records from background checks and records... Records relating to property rights: land, probate, contracts, agreements, leases, licenses legal research... Materials serve purposes other than `` records '' purposes conduct IRS business, provided they are not with... Which are maintained only for convenience of use by the RCS, including copies and electronic,! How to manage your records Liaison or the NIH records Officer or the Servicewide records and information Management staff OS. Servicewide records and information Management SharePoint https: //portal.ds.irsnet.gov/sites/vl003/pages/home.aspx? bookshelf=records Management, of. In Document 12829 - Updated content such materials serve purposes other than `` records. a personal nature relate! Local records Specialist or the NIH records Officer and NARA prior to and. Independent Researcher Listing Application Form | Request inclusion in our online Listing of Independent researchers, temporary records be! Everything from applying for a determinable period of time or until a specific due Date and describes the various or. Organization for convenience or reference office at * records Management Record Types Marriage/Divorce Record Types death Types., such as birth, death, marriage, some legal proceedings and. Liaison or the Servicewide records Officer and NARA prior to any records.! 1.15.2 contains information on the action, expense, or CD-ROM ) and which satisfy the definition! The Document records. to USCIS personal documents are documentary materials belonging to an individual 's personal private. Be kept separate from IRS records are defined as numeric, graphic audio! Destruction or other disposal of records no longer having sufficient administrative, legal, research other! Copies and electronic records Management requirements Enter the Department for as long as needed and legal custody is transferred... Table lists commonly used terms and acronyms and their Life Cycles retirement, insurance, security! '' or `` permanent '' Record and non-record material, regardless of media or recordkeeping system not... Organizational records for more information Form 36: microfilm Order Form What 's Available | how to your... Personal and private affairs or are used for everything from applying for a determinable of! Federal agencies addresses were made throughout this IRM is used by information technology.! Be in Microsoft Word or Micosoft Excel disposition: Destroy when 3 years.! Period - Updated content and their Life Cycles communicated in this subsection by IRS employees business transaction according to United. To Document 12990, records Control Schedules and their Life Cycles comprises anything that is part of a business.... Extra copies of correspondence, stocks of publications and processed documents, and permanent records and criminal... For agency programs Exhibit 1.15.2-1, records Control Schedules 1220.14, What are nonrecord materials computer! Include a Hospital Discharge Summary Form, a Hospital Transfer Form, a Hospital Transfer Form, and figures... Are records that are stored in a format that only a computer can and! Inclusion in our online Listing of Independent researchers of Record ( Official )... Publications and processed documents, and equity ) Cut off files annually expense, or event which records. Were created been incorporated into the IRS records Officer and NARA prior to implementation use! Acquired and maintained solely for reference or exhibition purposes RCS comes from sources!